Case Study:

Coles Group

Coca-Cola Amatil

Industry:

Region:

Retail

Asia-Pacific Japan

Coles Group Limited is an Australia-based company that operates predominantly in the retail industry. The Company sells various products, including fresh food, groceries, household goods, liquor, fuel and financial services through its store network and online platforms.

Lift-and-Shift powered by the Nexus Suite

The Coles Group were on SAP On-Premise for 13 years and are moving to ECP / EC via a Nexus Powered “lift-and-shift” with remediation (i.e. Enterprise Restructure, Configuration Rationalisations etc)

359

Configuration tables

800K

Records

27

Minutes

Time

Without the Nexus Suite this would have taken 12 months of effort by multiple SAP functional resources

Cost

Coles saved 9 months of consulting fees, when compared to the cost of the software equates to a return on investment of over 1,000%.

Benefit

Coles Group have the full history of their employee master data available from within their Employee Central Payroll (ECP) environment and thanks to the Nexus Suite were able to easily address a critical business need to allow retrospective payroll processing as far back as 3 months prior to the Go Live date in Employee Central!

The day after the configuration was shifted, Coles were running payroll within ECP and comparing the results between ECP and their SAP On-Premise production environment for a subset of employees from each payroll area through the use of the Nexus Suite Payroll Verification Module. When the time came for payroll parallel testing, Coles were able to repeatedly compare the entire almost 150,000 strong workforce using the Payroll Verification module, ensuring the success of each parallel testing phase within a matter of hours.

During the Coles implementation the Transport & Configuration Analysis Module was used on multiple occasions in order to identify, analyse and replicate the numerous ‘Delta’ configuration changes that occurred within their SAP On-Premise landscape into the Coles’ new EC Payroll landscape thereby ensuring that ECP didn’t stagnate from the original migration and was always up-to-date.

Go-Live for the entire workforce was completed over a cut-over period of 4 days, in order to ensure the majority weekly paid workforce faced no interruptions. The entire 150,000 staff (with full payroll history back to the year 2005) were migrated to Employee Central Payroll from the SAP On-Premise system by the Nexus Suite Data Replication Module in only 23 hours which equates to less than 2 seconds per employee.

The Nexus Suite HCM Reporting Module is the backbone of the Coles reporting function, providing key payroll data and metrics for:

  • Payroll Control Centre validations every pay (weekly and monthly) for almost than 150,000 staff

  • Regular reporting across the entire workforce for all aspects of Coles reporting needs

  • Self Service access for store managers to scheduled report output, and also self-service ad hoc report requests

  • Self Service access to staff to ad hoc forms (such as employment verification letters)